Improv Group Management Kit / 即興劇団運営キット

Stop "winging it" off-stage. Build a professional infrastructure for your troupe. The exact administrative systems used to run Tokyo's premier bilingual improv comedy group for over 15 years.
東京を拠点とする日本語と英語の即興コント劇団、パイレーツ・オブ・東京湾が15年間培ってきた運営のノウハウを凝縮。

(Note: The templates in this kit are in English.)

Benefit from 20 Years of Trial & Error This kit was designed and refined by Mike Staffa, founder of the Pirates of Tokyo Bay and Pirates of the Dotombori. It mitigates common arguments and hurt feelings by implementing clear, visual systems.

Who is this for? Improv leaders, organizers, and stage managers who want to spend less time on spreadsheets and more time on stage.

Support Included We know these systems are robust. Your purchase includes Email Support to help you understand how to customize these sheets for your specific group.

GOOGLE SHEETS: 

📊 The "Command Center"

This master file is the brain of your operation. It replaces scattered notes with a single source of truth.

  • Attendance & Scheduling: Instantly see who is active. Makes casting shows objective and fair based on data, not guesses.

  • Show History: A database of every game, theme, and format you’ve ever performed. Never accidentally repeat a set list.

  • Financial Formulas: Pre-calculated tabs for "Group vs. Individual" expenses. Know exactly when the group pays for taxis/travel and when members do.

  • Roles & Access: A centralized vault for SNS logins and volunteer roles (e.g., who handles Instagram vs. who handles the website).

  • Strategy & Goals: Templates for setting short, mid, and long-term milestones.

💰 Money & Growth Systems

  • Invoices: A simple tracker for corporate workshops and shows. Know who paid and who owes you money.

  • Audition Database: A scoring system to track feedback for every applicant. Essential for giving professional feedback to those who pass (or fail).

  • Data Tracking: Manual entry points for social media growth and audience numbers to visualize your progress over years.

GOOGLE DOCS:

📝 Leadership & Communication

Templates designed to professionalize your internal and external communication.

  • The "Living" Practice Note: A collaborative agenda for rehearsals. Keeps a record of what was taught so absent members can catch up.

  • Media Briefings: Cheat sheets for interviews. Ensure every member knows the group's history and talking points before talking to the press.

  • Email Templates (Pass/Fail): Don’t write difficult emails from scratch. Use our battle-tested scripts for accepting new members or letting people down gently while maintaining good will.

❤️ SUPPORT:

Support Included We know these systems are robust. Your purchase includes Email Support to help you understand how to customize these sheets for your specific group.

購入する / BUY KIT ($200 / ¥32,000)

  • This is a kit to help leaders (or admins) of improv groups.

  • This kit was designed and improved over twenty years by the Pirates of Tokyo Bay and Pirates of the Dotombori. It has helped keep the groups informed, invested and engaged. We hope it will be just as helpful to your group.

  • The spreadsheets and documents in this kit are to be a starting point for organizing your group and centralizing information. But it will be truly helpful as you use, adjust and update the documents as you use them.

  • We almost anticipate you will need help to use this kit to its fullest. If (or when) that is the case, just email us and we will be happy to help.

Important Notes:

  • Format: Google Sheets & Google Docs (Requires a free Google Account).

  • Language: All templates are in English.

  • Price: ¥32,000 JPY (approx. $215 USD).

  • All sales are final for digital downloads.